Administrative Assistant Bucharest

Administrative Assistant
Bucureşti
Bucharest, Bucharest, Romania

Push boundaries. Explore ideas. Reshape tomorrow. Join Garrett and grow your career while helping top vehicle brands accelerate towards a cleaner, safer, and smarter future.

Garrett is a cutting -edge technology leader delivering differentiated solutions for emission reduction and energy efficiency. We are passionate about innovating for mobility and beyond. With a nearly 70-year legacy, we serve customer worldwide with passenger vehicle, commercial vehicle, aftermarket replacement, and performance enhancement solutions.  

Join our team as Administrative Assistant!

The role of the Administrative Assistant is to provide clerical and administrative support to the allocated leaders, including (but not limited to) travel and expenses management, event planning and organizing, calendar management, purchase requisitions.  

What you`ll do:

Business planning and Expense Reporting: 

Handle all travel arrangements including flight booking, hotel and restaurant reservations, ground transportation and car rental reservations;

Coordinate travel arrangements with other assistants as necessary;

Oversee and handle VISA processes liaising with counterparts in Switzerland;

Prepare travel requests & expense reports

Calendar management

Schedule meetings on calendar at specific and punctual requests, i. e. one time meeting series / when GSLT coordination is needed / when larger team meetings require coordination, i. e. Workshops.

Day to day calendar management is not included 

 Communication & Events (F2F or Virtual) 

Handle organization of specific team meetings as well as
- site and
- site special events, team buildings, R&R events and workshops: location selection, hotel booking, catering, as well as provide on ground logistic support as needed.

Support with functional Communications Agenda (Top 160 Leaders
- down to teams, functional Town
Halls, virtual site visits etc)

Administrative Tasks

Manage purchase orders requisitions into Garrett systems such as Coupa, order IT devices, business cards, catering, business items, supplies.

Create and update Organizational Charts.

Support with data consolidation for scorecards, metrics reports, dashboards etc.

Support with PPT formatting and spell check.

Support with building and mantaining functional Share Points.

Provide administrative support / project managing different functional projects, depending on workload and capabilities.

Where appropriate to the admin's worload, attend staff meetings, taking actions and follow up as needed.

What we need: 

Bachelor's Degree

Minimum of 1-2 years’ administrative assistant or travel management experience;

Fluent in English

Knowledge of travel industry rules and travel processes; knowledge of effective travel related;

Handle pressure, complexity and multiple tasks simultaneously and unsupervised;

IT savvy, fully conversant and proficient in Microsoft Office and related software packages.