Artist Booking Assistant

Artist Booking Assistant
Bucureşti
Bucureşti, Romania

About the Role

We are looking for an enthusiastic and detail-oriented Sales Support Specialist to join our team in the music industry.

In this role, you will provide essential administrative, operational, and creative support to the sales team — ensuring smooth communication between clients, artists, and internal departments. You’ll play a key part in coordinating offers, contracts, and event logistics, while helping the team reach its sales goals and maintain a strong presence in the industry.

Key Responsibilities

• Support the sales team in achieving monthly, quarterly, and annual targets
• Build and maintain internal databases of clients, artists, and partners
• Conduct online research to identify new business leads and opportunities
• Prepare personalized commercial offers for concerts, private or corporate events
• Update marketing kits, artist portfolios, and public catalogues
• Collect, extract, and curate internal and external data for reporting purposes
• Assist in logistics planning (travel, accommodation, equipment, etc. )
• Build itineraries and handle contracting on behalf of clients or artists
• Track payments and follow up with clients when needed
• Act as a communication bridge between the sales team and operational departments
• Answer calls and manage client inquiries professionally
• Support event coordination and represent the company at selected events, festivals, and conferences

Requirements

• minimum 3 years of proven experience in sales, sales support, customer relations, or account management
• Bachelor’s degree in Communication, Business Affairs, or Management
• Prior experience in the music, entertainment, or events industry is a strong plus
• Passion for music and good understanding of how the live events and artist booking ecosystem works
• Excellent organizational and multitasking skills, with the ability to meet deadlines
• Strong attention to detail and proactive problem-solving mindset
• Great communication and interpersonal skills — diplomacy and discretion are essential
• Ability to anticipate client and team needs
• Positive, open-minded attitude and readiness to brainstorm new ideas
• Punctuality, professionalism, and respectful demeanor are a must
• Flexibility to work occasional evenings or weekends during events

Good to Know

• Office presence is mandatory (this is not a remote role)
• Only candidates based in Bucharest will be considered
• The role involves occasional travel with the sales team to attend events and represent the company

What We Offer

• A chance to work in a creative and dynamic environment within the music industry
• Exposure to artists, partners, and top-tier events
• Opportunity to grow professionally while contributing to major music projects
• A supportive, collaborative, and passionate team culture