Customer Services Specialist
- General responsibilities
- Develop and maintain constructive and cooperative working relationship with all stakeholders and all customers, ensuring
- functional alignment
- Ensures fully compliance with local legislation and policies (Quality, Safety, Environment, Code of Business Conduct, Performance Management and any other policies)
- Understands the financial and logistics impact of Customer Service in the organization
- Understands the commercial processes and objectives and its relevance for the Order to Cash process and incorporates the commercial strategy
- Understands the interdependencies between S&OP, sales and supply chain process, customer service level, working capital, asset utilization and operating cost
- Ensure the execution of the Accounts Receivables process accurately, according to company policies and procedures
- Collaborates with customers and internal stakeholders to streamline the Account Receivable flow and
executes related operational tasks following the agreed procedures
Introduction
We are recruiting Customer Service Specialist with english in Bucharest, on site
Requirements
English
Information
Organisation/Department
Customer Service Specialist
Job description
- Builds relationships with customers, generating trust and credibility and proactively fulfil customer service
requirements
- Understand customer logistic realities, specificities and limitations
- Collaborate with customers to eliminate
- value added activities and to understand and anticipate current
and future customers and consumers needs and expectations.
- Improve together with customer the order behaviour in order to create the premises for service level
improvement
- Triggers actions towards common way of working and processes development together with customers and
internal departments
- Collaborative forecast generation (at weekly and monthly level) and
- up
- Develop and drive improvement action together with customers and other departments for forecast accuracy
improvement
- Stock replenishment and empties management using internal tools following the commercial policies agreed
with the customers and RPM management policies
- Service Level Agreements monthly
- up in order to reach a common internal and external understanding
- Daily stock level at customer
- up at sku level and initiate and propose product allocation criteria
- Daily monitoring of sales and empties returns orders statuses
- Ensure order status real time visibility for customers in a proactive way - Customer Service Planning
- Understands the impact of Customer Service on the Company strategy and cost
- Understand the customer satisfaction and cost drivers and propose improvement actions to increase the
service level and optimize the cost
Order process management
- Perform the sales and returns order intake, order processing, order tracking and receiving flows providing
information to customers about the order status in a proactive way
- Perform the stock availability check at Heineken premises and initiate proposal to minimize the risk of Out
of Stock at customer level - Complaints management
- Act as a single point of contact for customer complaints, solve disputes and lead the claims solving process
- Execute the complaints management process and contributes to the improvement of customer service quality
results by effectively and
- actively deal with complaints while maintaining a business relationship
- Resolve effectively and efficiently customer complaints by assessing the root causes and taking the right
counter and preventive measures
- Act towards complaint prevention by anticipating and in time solving of potential future dysfunctionalities - RPM management:
- Mobilizes other functions and customers to improve the management of returnable packages
- Reacts quickly to solve returnable packages availability issues
- Monitors returnable packages to ensure adequate availability levels
- Initiate actions to ensure returnable packages availability according to production plan - Reporting
- Supports the S&OP process, transportation, warehousing and RPM related activities and the sales department
by sending out timely and accurate information
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