HR Payroll Specialist

HR Payroll Specialist
Cluj-Napoca
Cluj-Napoca, Cluj County, Romania

Location - Onsite - Cluj-Napoca, Romania

Overview: At Vertiv, we build products that keep critical technologies running 24/7, with a global presence including nearly 250 service centers worldwide.

The HR Payroll Specialist is responsible for
-
- end payroll operations and administration for employees, ensuring compliance with local labor laws while maintaining accurate payroll processing, reporting, and system maintenance.

Key Responsibilities:

Payroll Processing & Administration:

1. Manage complete payroll workflow for allocated countries
2. Maintain and update personnel database regarding salaries and benefits
3. Operate company database programs for accurate payroll calculation
4. Process monthly payroll, including benefits taxation and administration
5. Work directly with payroll providers according to agreed calendar
6. Calculate wages, overtime, taxes, and social contributions
7. Process new hires, terminations, and salary changes
8. Monitor data quality to ensure payroll accuracy

Reporting & Compliance:

1. Generate and manage daily, monthly, quarterly, and annual reports
2. Prepare and submit required tax declarations to local authorities
3. Ensure compliance with labor laws
4. Apply and provide guidance on legislative topics
5. Maintain documentation for internal and external audits
6. Issue annual tax forms and certificates
7. Monitor and implement legislative changes affecting payroll

Stakeholder Management:

1. Partner with internal departments (Finance, HR) and external parties (insurance, tax authorities, auditors, benefits providers)
2. Maintain close relationships with benefits providers
3. Address and resolve employee payroll queries
4. Act as subject matter expert for HR administrative activities
5. Provide local
   - up support for HR admin functions

Process Improvement:

1. Identify and implement process improvements
2. Create and update internal processes and work instructions
3. Proactively identify and resolve problems and risks
4. Propose and implement improvement actions
5. Participate in relevant projects and initiatives

Required Qualifications:

• Bachelor's degree in Economics, Finance, Accounting, or related field
• Minimum 3-4 years of payroll experience, ideally for multiple EMEA countries
• Strong knowledge of labor laws and tax regulations
• Experience with local payroll software and HRIS systems
• Advanced Microsoft Excel skills
• Fluent in English (minimum C1 level)

Technical Skills:

• Proficiency in payroll software and HRIS systems
• Experience with ERP systems (SAP preferred)
• Strong database management skills
• Advanced Excel and reporting capabilities
• Power BI knowledge (preferred)

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