Junior AP Specialist

Junior AP Specialist
Cluj-Napoca
Cluj-Napoca, Cluj County, Romania

As a Junior Accounts Payable Specialist for our Support HUB, you will be responsible with the booking of the AP invoices and expense reports, respond to all vendor queries and reconcile vendor statements, assist in month end activities.

You will work onsite in Cluj-Napoca, within a highly motivated and experienced team that will support you every step of the way. You will work in an autonomous environment, which emphasizes customer satisfaction, entrepreneurship, ownership and achieving results.

What you will be expected to do to reach success & optimal performance: 

• Be the go to person for the internal & external customers: Process vendors’ invoices and employees expense reports; Review payment runs; Be responsible for the resolution of invoice and expense report issues and problems; Confirm and reconciles AP intercompany transactions with affiliates; Coordinate with internal customers (Market Units/FDO’s) for any query and/or disputes,
• Contribute to teamwork and knowledge sharing inside the team and organization: Coordinate accounts payable queries with Internal Buyers, Treasury Team, Set-up Team and suppliers; Be responsible for the supply chain teams for 3 way matching problems; Check expense report against receipts; Perform validation calls to suppliers for each bank details
  - up and amendments; 
• Support with the AP reporting: EMR AP Aging Report, Open Exceptions (AP Invoices still with issue), Supplier listing upon request, Pending PO; Monitor purchasing accruals; supervision of Data
  Serv queues; minimize the number of invoices not validated in the system; Reconcile supplier statements, research and correct discrepancies; 
• Focus on
  - growth and development: you will keep an open mind and learn from some of the best experts in the industry, participate in industry events and acquire knowledge of where the market is going, keep up to date with the changes inside the company, participate in trainings & learning programs and apply the knowledge in your day to day work;
• Own your job: you will approach your daily work and customers with ethics, responsibility, discipline and ownership, knowing that everything you do has an impact on the customers, the company and your development. All the activities you will be responsible, and your own development are all important and lead to your success in the role;

 What will make you successful now 

Education: Bachelor's/College Degree in Economics; Finance/Accounting or equivalent are a plus

Experience:

• 1 year experience in Shared Services Centre, Business Process Outsourcing or Global Business Services environment; Experience in handling A/P process will be an asset
• Experience with ERPs (Oracle preferred)
• Experience working within shared services environment; 
• Proficient in MS Office tools – advanced Excel skills
• Good organization skills and a willingness to learn
• Teamwork spirit
• Great attention to details

 Language skills: English at advanced level. Other additional foreign language is a plus 

Key competencies: 

Communicating Effectively.  You express your ideas clearly and concisely.   You disseminate information about decisions, plans, and activities. You are a willing and patient listener and open to feedback.

Analysis, Solving Problems and Making Decisions.  You make timely decisions.   You readily understand complex issues. You create solutions that effectively address problems.  

Providing Customer Service. You put customers first in everything they do both internally and externally, to meet/exceed their expectations.

Managing & Developing Yourself – Self Awareness.  You admit shortcomings, accepts feedback and works to improve.

Demonstrating Ethics and Integrity.  You act in accordance with stated values. You follow through on promises. You use ethical considerations to guide decision and actions.

Drive and Sense of Urgency. You don't wait to be told, confidence to act. You see things through, gets VALUE-ADDED priorities done, pushes self and others

OUR CORE PRINCIPALS: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.

OUR STRATEGIC PRIORITIES

• Customer Focus
• Operational Excellence
• High-Performance Culture
• Innovation
• Financial Strength

OUR BEHAVIORS

• Own It
• Act With Urgency
• Foster a Customer-First Mindset
• Think Big and Execute
• Lead by Example
• Drive Continuous Improvement
• Learn and Seek Out Development

#LI-VH2