Medical Administrative Assistant - Bucharest

Medical Administrative Assistant
Bucureşti
Bucharest, Romania

Description

Medical Administrative Assistant, Medical Affairs

We are looking for a Medical Administrative Assistant/Planner, Medical Affairs.

Essential Duties and Job Functions:

A key contact regarding administrative and organizational tasks for the Medical Affairs department

Provide high quality administrative and organizational support to the Medical team

Work autonomously within established guidelines, standard operating procedures, and defined processes

Support to determine the appropriate approach for new assignments

Maintain and update the Medical Affairs team’s agendas

Organize the filing of correspondence and documentation

Take care of business travel arrangements

Provide support in vendor’s management (contract management with procurement and vendor, invoice management)

Coordinate
- going projects and priorities in regard to the Medical Affairs department

Prepare and execute POs for the department

Knowledge of databases and programs used by the department (e. g. Veeva, Concur)

Initiate and
- process Veeva processes acting as creator, as appropriate

Be present at larger meetings to coordinate activities and support overall logistic in giving optimal service to customer, as required

Support in preparing slide presentations

Maintains up to date Gx
P knowledge by following internal and external trainings

Works directly with internal stakeholders, staff, and external vendors to ensure logistical aspects of meetings meet expectations

Knowledge, Experience and Skills

Typically requires a University degree and relevant experience in the pharmaceutical or event planning industry

Minimum of 2 years of experience in similar functions

Must have strong experience in events management/planning and familiarity with service contracts and terms related to vendor contracts

Must have good Executive presence

Must have strong project management skills

Must have strong customer service skills

Must have strong communication skills

Must have strong proficiency in Microsoft Office applications.

Must have good
- solving skills

Must be able to work independently

Behaviours

Resilient profile with the ability to deliver in an ambiguous environment

Ability to engage and manage multiple stakeholders to achieve the objective

Curious with learning agility

Operationally excellent

Organised with systematic approach to prioritisation

Process orientated to achieve the business objective

Gilead Core Values

Integrity (always doing the right thing)

Teamwork (collaborating in good faith)

Excellence (working at a high level of commitment and capability)

Accountability (taking personal responsibility)

If this is not the right move for you now but remain interested in a career at Gilead Sciences please connect with us via our talent community: ‎

For Current Gilead Employees and Contractors:

Please apply via the Internal Career Opportunities portal in Workday.

Informații detaliate despre oferta de muncă

Firma:	Gilead Sciences (GSR) S.R.L.
Localiția:	Bucureşti Bucharest, Romania
Adăugat:	14. 8. 2025 Postul de muncă activ

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