Office Administrator (2 years contract) Cluj-Napoca

Office Administrator (2 years contract)
Cluj-Napoca
Cluj-Napoca, Cluj County, Romania

We are a team of 6 enthusiastic and passionate people, with responsibilities in finance and administration.  

Working closely with other departments, offering support to our colleagues, we are looking for you, a
- on Office Administrator highly organized and
- driven, with desire to learn and grow in our team.

Being part of our team, you will have ownership on the following:

1. Administrative (back-office) and Reception (front-office) support:

• Maintain and organize relevant company records, databases, and files
• Create Purchase Orders and handle specific invoices
• Manage imports and exports, ensuring compliance with regulations
• Assist in drafting policies and procedures
• Liaise with vendors, clients, and internal teams to support business operations
• Serve as the first point of contact for visitors, ensuring a professional and welcoming experience
• Handle courier services, redirect incoming and outgoing mail

2. Travel Coordination:

• Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries
• Ensure compliance with company travel policies and budget guidelines
• Handle
  - minute travel changes, cancellations, or emergencies
• Maintain accurate travel records and provide support for expense reporting
• Coordinate visa applications, travel insurance, and other necessary documentation

Requirements

• 5+ years previous experience in administrative support and travel coordination
• Strong organizational and
  - management skills
• Excellent communication skills, both written and verbal
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Power
  Point) and travel booking tools.
• Fluent in English, both speech and written
• Experience using travel management platforms (e. g. , Concur, Egencia, or similar), knowledge of visa and travel documentation requirements would represent an advantage

Benefits

Benefits to enhance your experience:

• 24 days off each year plus extra vacation days based on years at Garmin and compensation for legal holidays.
• Health package subscription and yearly budget for glasses.
• Monthly budget for sports and wellbeing activities.
• Local and global career development programs (training, mentorship, technical and leadership development, and more).
• Access to
  - learning platforms and support for technical conferences attendance.
• Loyalty bonus within the company, plus other special bonuses (for holidays and personal life events).
• Meal tickets.

Yours exclusively when part of our team:

• Significant discount for Garmin products.
• Employee stock purchase plan.
• Contribution to the retirement plan (Pillar 3).
• Garmin products available for testing and borrowing.
• A comprehensive event series championing wellbeing, sports, and community tailored to foster holistic health (featuring sports events, classes, hackathons, parties, and more).
• Other benefits which we invite you to discover along the recruitment process.

Garmin Cluj is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, religion, national origin, sex, age, or disability.