Office Assistant (on-site, Bucharest) Bucharest

Office Assistant (on-site, Bucharest)
Bucureşti
Bucharest, Bucharest, Romania

Vacancy title

Office Assistant (on-site, Bucharest)

Ref

Function

Other

Work Model

On-Site

Location

Romania | Bucuresti

Required language

English, Romanian

Contract type

Permanent

Employment type

Full time

Closing date

01/10/

 

Are you organized,
- oriented, and passionate about creating a smooth and professional office environment? We are looking for an Office Assistant based in Bucharest to support daily office operations and provide administrative assistance to the HR, IT, and other support teams.  

 

 

What are we looking for

• - teams="true">Advanced level of English and Romanian
• Previous experience in a receptionist, administrative, or office assistant role
• Strong communication and interpersonal skills
• Professional appearance and attitude
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities and maintain confidentiality
• Proficiency in MS Office (Word, Excel, Outlook)
• Experience with HR systems is considered an advantage
• Availability to work
  - site from our Bucharest office
• - teams="true">No written warnings in the past 6 months or ongoing disciplinary process (for internal candidates)
• - teams="true">Tenure of at least 6 months on the current role within the company (for internal candidates)

 

 

Your responsibilities

• Welcome visitors and manage the reception area in a professional manner
• Answer, screen, and direct phone calls and messages
• Handle incoming and outgoing mail, courier services, and general inquiries
• Maintain and order office supplies; coordinate repairs and facility needs
• Support meeting logistics and prepare rooms as needed
• Organize travel arrangements for employees (transport, accommodation, etc. )
• Assist in planning and coordinating internal events
• Administer access badges for employees and visitors; support office security procedures
• Collect, archive, and maintain employee documentation and records
• Support onboarding and offboarding processes (welcome kits, badge returns, etc. )
• Act as a liaison between employees and the HR team on routine matters

 

Benefits

• Meal tickets
• Private medical subscription
• Paid professional training
• Covered accommodation during the training period in Cluj-Napoca
• Career development and internal mobility opportunities
• Discounts with company partners
• Monthly subscription to 7card by Wellhub
• Access to an employee assistance and wellbeing program

 

Foundever® is a global leader in the customer experience (CX) industry. With , associates across the globe, we’re the team behind the best experiences for of the world’s leading and
- first brands. Our innovative CX solutions, technology and expertise are designed to support operational needs for our clients and deliver a seamless experience to customers in the moments that matter.

 

At Foundever®, we make things simple.

 

Put simply, our mission is to be the solutions and the team behind the best experiences for the world’s leading brands. Wherever and whenever needed.

 

Create your best moments.

 

We believe that small moments can have a big impact on our work experiences, customers, teams, and friends. By creating positive moments for each other, we make a difference and improve our associate experience.