Office Assistant

Office Assistant
Bucureşti
Bucharest, Bucharest, Romania

As a leading provider of Human Resources consulting services in Transylvania, we deliver regional coverage and specialized expertise across four core areas: recruitment and selection, personnel leasing, assessment centers and HR consultancy. With a strong and consistent presence on the Romanian market, we continue to consolidate our position through a strategic commitment to continuous improvement and alignment with evolving business needs.

Our success is founded on the professionalism of our services, the multidisciplinary capabilities of our consulting team, and the
- standing partnerships we maintain with clients who rely on our support in navigating complex HR challenges.

We collaborate with organizations across a broad range of industries, including IT&C, automotive, outsourcing, pharmaceutical, banking, FMCG and others, building sustainable,
- term relationships that contribute to their organizational growth.

Guided by the principles of client orientation, teamwork, flexibility, excellence, dedication, and responsibility, we remain focused on delivering measurable value and consistently
- quality services to our partners.

The candidate will join a dynamic administrative team and be integrated into the company’s daily operations.

Responsibilities:

• Greet and welcome guests, ensuring professional and friendly interactions;

• Manage incoming phone calls at the reception desk, including consumer inquiries regarding company products;

• Allocate and reserve meeting rooms;

• Receive, register and distribute correspondence, mail and deliveries;

• Manages supplier contracts, uploads invoices and handles Purchase Orders including processing related documents, using Ariba and Fiori systems (training provided);

• Verify documents and ensure attention to detail when checking supplier records and invoices;

• Collaborate with the cleaning staff and manage orders for office supplies, coffee, fruits, and other protocol items;

• Assist with the organization of company events and internal projects as assigned by the Office Executive;

Requirements:

• Proven experience in a receptionist, front desk, or administrative role is an advantage;

• Good knowledge of Microsoft Office
  
  package (Word, Excel, Outlook, Power
  Point);

• English level B1-B2;

• Familiarity with employee registers and basic reporting (an advantage);

• Ability to learn and work with Ariba and Fiori
  
  systems (training provided; prior experience is not required);

• Strong attention to detail, organizational and multitasking skills;

• Excellent communication, diplomacy, and customer service abilities;