Office Manager - Part Time 25h/w Bucharest

Office Manager - Part Time 25h/w
Bucureşti
Bucharest, Bucharest, Romania

Ebury is a global fintech firm dedicated to empowering businesses to expand internationally through tailored and
- thinking financial solutions. Since our founding in , we’ve grown to a diverse team of over 1, professionals across 40+ offices and 29+ markets worldwide. Joining Ebury means becoming part of a collaborative and innovative environment where your contributions are valued. You’ll play a key role in shaping the future of
- border finance, while advancing your own career in a dynamic,
- growth industry.

Office Manager - Part Time

Ebury Bucharest Office - Office Based

In this role, you will provide a focal point for our
-
- house and office operations, ensuring a
- class office experience for our people and guests. You will deliver outstanding assistance to Ebury employees and visitors daily

What you’ll do

○ Deliver a
- class workplace experience for our employees, both
- and
- based workers, and for guests of our offices

○ Managing the primary inbound communication channels and correspondence, including phone calls, mailboxes and physical packages, meal vouchers

○ Assist in the planned and ad hoc maintenance and upkeep of the premises and equipment, including the required safety checks, liaising with contractors as required

○ Assist in the effective running of facilities contract services including: building maintenance, purchasing, post room, security, cleaning, waste management, stationery, plants, coffee machine, pest control, environmental and building consultancy services, new suppliers

○ General office management duties including meeting room management and conference call facilitation, hot desk administration, supplies and stock management of office supplies, business card administration, company merchandise, monthly office social events, courier bookings, car fleet etc

○ Moves and project coordination

○ Manage the landlord relationship

○ Organise parties and
- work events, and prepare a monthly newsletter

○ Collaborate in supporting Marketing events 

○ Assist in the duty of care, health and safety programs with comprehensive policies and practices for the
- and
- based workers

○ Assist/coordinate relevant Health & Safety with all staff as necessary 

○ Assist with workstation setups for new employees, including coordinating hardware deployment, ensuring proper installation.

○ Act as the point of contact between staff and IT support.

○ Manage the inventory of IT equipment and supplies by tracking stock levels, receiving and logging new deliveries.  

○ Communicating with the IT department and external suppliers to ensure timely replenishment and maintenance of necessary hardware.  

○ Lead the planning and coordination of monthly employee engagement activities, including summer events, Christmas celebrations, and
- building initiatives.

○ Collaborate with internal groups such as the ESG team and Women’s Network to support and execute charity drives, donation campaigns, and employee sports clubs to foster a positive and inclusive workplace culture.  

○ Assist with
- hoc travel booking requirements for Ex
Co members, where required

What you’ll need

● Demonstrable experience in office administration and/or receptionist in a corporate environment, including meeting services, events and purchasing.

● Facilities, health and safety experience. IOSH certification is not required, but is desired.

● Hospitality experience is a plus.

● Excellent interpersonal skills with proven ability to work collaboratively. Able to find pragmatic solutions and adapt to changing situations.

● Strong oral and written English skills as well as Romanian.

● Excellent organisational and time management skills.

● Friendly individual able to take initiative.

● Good at multitasking with the ability to remain calm and focused under pressure, but good at time management, setting priorities.

● Able to work in a
- paced environment and meet deadlines when needed.

Why Ebury?

Ready to launch your career with a global Fin
Tech? Click the ‘Apply’ Today and discover your potential at Ebury!

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