Operations Assistant

Operations Assistant
Bucureşti
Bucharest, Bucharest, Romania

Location: Remote / Global | Type: Part-Time; Independent Contractor

About the Company

Our client makes modern
- gardening joyful, easy, and wildly successful — from heirloom vegetable seeds and specialty herb kits to bonsai starters,
- lights, and patio planters. Backed by EAK Distribution, they’re already an 8-figure
- commerce brand selling on Amazon, Shopify, Tik
Tok Shop, and their own DTC site, and they’re on a fast track to $30 million in annual revenue within the next few years.

About the Role

Responsibilities

• Manage the recruiting process
  -
  - end, including posting job ads, coordinating interviews, and maintaining communication with candidates. You will not have to interview candidates.

• Facilitate smooth onboarding for new employees and assist with professional offboarding processes.

• Maintain and update internal documentation such as SOPs, wiki pages, employee records, and team directories.

• Distribute and balance workloads using Click
  Up, while monitoring for potential burnout risks.

• Track progress on projects and tasks, ensuring timely
  - ups and completion.

• Compile, organize, and report on team KPIs and performance data.

• Schedule, coordinate, and document recurring team meetings (e. g. , Level 10s) and follow up on action items.

• Serve as a communication bridge between departments to ensure timely information flow.

• Manage internal calendars, meeting logistics, and other administrative coordination.

• Provide
  -
  - day logistical and administrative support to the Operations Manager.

• Contribute to employee engagement and team development initiatives in collaboration with leadership.
  

Results (Expected Accomplishments)

• A streamlined and professional recruiting and onboarding process.
  
• Well-organized, easily accessible operational documentation that boosts team efficiency.
  
• Balanced team workloads with clearly tracked progress on all initiatives.
  
• Timely meeting updates,
  - ups, and action item tracking.
  
• Strong interdepartmental communication and collaboration.
  
• Reduced administrative burden on the Operations Manager and project leads.
  
• Higher team satisfaction through operational support and engagement initiatives.
  
• Clear alignment between people operations and company objectives.
  

Requirements

• At least 2 years of experience in project management and operations, HR, administrative operations, or people coordination roles.

• Proficiency in Click
  Up, Google Workspace, and communication tools like Slack.

• Strong organizational, multitasking, and
  - through skills.

• Excellent verbal and written communication abilities.

• High attention to detail and comfort, managing multiple priorities simultaneously.

• Ability to handle confidential information with discretion.

• Familiarity with KPIs, project management, and internal documentation systems.

• Proactive,
  - motivated, and
  - oriented approach.

• Strong interpersonal skills and a
  - focused mindset.

• Experience supporting a
  - paced,
  - first, and
  - driven team environment.

What's In It For You?
Compensation and Benefits

• Health benefits after 90 days (full-time employees only).

• Opportunities for professional development.

• Annual performance evaluations with potential for salary increases based on impact and contributions.