Operations Specialist - FRTSY003 - Cluj-Napoca

Operations Specialist - FRTSY003
Cluj-Napoca
Cluj-Napoca, Cluj County, Romania

Responsibilities

Operational Support:

Coordinate logistics for speakers, including negotiating travel and accommodation conditions.

Update the website in support of the marketing department.

Negotiate with suppliers and handle the organization of events at the venue.

Coordinate the satellite events program, including outreach, providing support and making sure to reach the goals of the program, in close collaboration with the marketing department

Support the speakers department with outreach based on a predefined set of goals

Provide operational support and activity reports for external clients, offering logistic support, conducting research, and responding to client requests.

Manage and organize volunteers, launching volunteer calls and conducting briefing meetings.

Organize private events, such as dinners and Dracula's Nights, including venue reservation, activity planning, menu decisions, and invitation sending.

Coordinate the organization of external events based on event type and selected partners.

Verify contract accuracy by reading contracts, communicating
- compliant clauses, and monitoring email threads related to contract negotiations.

Respond to customer inquiries via email, Whats
App, and phone, providing necessary details.

Financial Department Support:

Contribute to event budget creation by providing input on costs based on past event expenses and updated supplier quotes.

Centralize financial documents for the accounting company, including organizing and scanning invoices and physical receipts.

Update the expense section of the group budget with amounts from documents in Dropbox.

Update the income and expense budget for events by adding both expenses and revenues.

Monitor and ensure timely payment to vendors, including
- up checks.

Issue invoices according to signed contracts, sending them to the account manager.

Monitor the status of invoice collections, assigning tasks to founders for verification upon receipt.

Grant Documentation and Reimbursement:

Prepare documentation for
- repayable funds based on applicant guidelines and previous years' applications.

Prepare reimbursement documentation for
- repayable funds based on applicant guidelines and previous years' reimbursements.

Requirements

Qualifications:

Any combination of experience and education that provides the required knowledge and abilities.

Bachelor’s Degree or equivalent in sales, management, or a related field, providing you with a solid knowledge base.

Experience with Google Workspace products (Gmail, Drive, Sheets, Docs)

Solutions-focused mindset for overcoming challenges.

Drive to achieve exceptional results within timelines.

Curiosity to transform opportunities into achievements.

Excellent verbal and written skills.

Strong communication skills;

Ability to work in a
- paced,
- pressure environment.

Stay on top of trends and news.

Fluency in English, verbal and written.

Benefits

Enjoy the Techsylvania team experience

Open-minded,
- oriented environment

Competitive salary and
- based bonuses

Flat organization with a
- up vibe and modern, innovative management

Influence in a small,
- paced team

Well-organized activity, with clear procedures, operations and minimal bureaucracy

Young and creative team

Free fruits, snacks, coffee and jokes

Work schedule: 9 hours (including
- hour lunch break)

Paid leave 21 days per year

B-day off

Join Our Team: At Techsylvania, we believe in fostering an environment where creativity thrives, innovation flourishes, and every individual's contributions make a difference. If you're ready to take on the exhilarating challenge of steering unconventional projects toward success, apply now to become our Operations Specialist. Together, let's redefine possibilities and set new standards of excellence in the tech world.

Informații detaliate despre oferta de muncă

Firma:	Human Direct
Localiția:	Cluj-Napoca Cluj-Napoca, Cluj County, Romania
Adăugat:	14. 6. 2025 Postul de muncă activ

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