Project Team Assistant - Bucharest

Project Team Assistant
Bucureşti
Bucharest, Bucharest, Romania

Project Team Assistant

About the Role

Location Romania Bucuresti Bucharest Remote vs. Office Hybrid (Remote/Office) Company Siemens Energy Organization EVP Global Functions Business Unit Competence Hub Full / Part time Full-time Experience Level Mid-level Professional

A Snapshot of Your Day

Provide clerical and administrative support to the Head of Department and Project Team (handling and tracking of project correspondence, coordinates and establishes all travel arrangements, and reconciles travel and expense reports, etc )

How You’ll Make an Impact

Perform general duties to include but not limited to photocopying, scanning, faxing, mailing and filing, organizing and coordinating meetings and other events

Office management: procuring/coordinating office equipment (furniture, DP equipment, stationery etc. ) communication, documentation, office organization, visitor support, creating orders for further education, seminars, IT equipment

Collate and process all signature/authorization requests in accordance with signature protocol on behalf of the Project Management and Project Team also attending to customers and visitors (via telephone, handling enquiries in writing etc. )

Planning, booking and accounting for local and international travel, as well as applying for visas

Complete timesheets and expense claims on behalf of the Project Management and Project Team, Compilation of monthly performance measurement material and reports, support the project teams with the generation of documentation and correspondence ( reports, risk logs etc. ) liaising with other departments

Processing/support of personnel procedures (hirings, terminations, appointments, signature authorizations, checking of timesheets), also induction new starters into their project team ensuring the HR process

What You Bring

More than 3 years of professional experience as an employee in the back office, as an assistant or in another comparable position.

Familiarity, proficiency and confidence with MS 365 Applications (Office and Outlook), software and the use of networked PCs are essential. Willingness to learn more IT tools relevant for the tasks.

Able to deal with customers, colleagues and suppliers in a polite and professional manner.

Prepared to work as part of a team, keen to make internal and external contacts, learn and be able to operate company procedures with minimal assistance (once established)

A
- starter who has demonstrated the ability to work under the minimum of supervision

Ability to adapt to new situations and deliver professional support to other functions in the team.

Experience of working in a multi cultural environment is a must, also to adapt and overcome cultural differences in a professional manner.

Informații detaliate despre oferta de muncă

Firma:	Siemens Energy
Localiția:	Bucureşti Bucharest, Bucharest, Romania
Adăugat:	14. 8. 2025 Postul de muncă activ

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