Receptionist (Back Office & Support Clerk) Bucharest

Receptionist (Back Office & Support Clerk)
Bucureşti
Bucharest, Bucharest, Romania

DP World, the
- growing transportation and logistics leader that currently manages more than 10% of world trade, is seeking an enthusiastic Receptionist (Back Office &

Support Clerk) to join our office in Bucharest, Romania for a
- term contract of two years.

Besides being responsible for the efficient management of administrative and support activities within the company (including front desk operations, handling incoming phone calls, and ensuring the availability of office supplies and consumables), this position gives you the opportunity to develop your skills in the freight forwarding operations and basic accounting areas, and we welcome applications from motivated,
- level candidates as well.

Your responsibilities:

• Booking accommodation and transportation for company employees in accordance with internal travel policies, monitoring and communicating any changes or cancellations as needed.

• Accurately processing information in accordance with received instructions.

• Providing basic information to callers and recording important messages.

• Registering documents in company logs according to standard procedures and legal regulations, under the supervision or approval of the Legal department. Maintaining a clear and accessible record of registered documents to facilitate quick retrieval when needed.

• Coordinating the legal document signing process, ensuring all required signatures are obtained from authorized individuals.

• Reporting any discrepancies or issues related to document registration and signing to supervisors.

• Implementing and maintaining an efficient archiving system as needed.

• Providing support to the Road, ASF, and Sales departments by: 

o Preparing and sending documents to clients in a timely manner, ensuring their accuracy and completeness.

o Following up on delivery confirmations and managing any issues related to document delivery.

o Efficiently managing transport documents, including sorting, recording, and distributing them to relevant departments.

o Bulk validation of invoices, analysis of amounts owed by the client, and sending invoices to the client within the deadline.

Your Profile:

• Completed secondary education or higher education.

• Approximately 2 years of previous experience on a similar role would be an advantage.

• Proficiency in PC operation, particularly the Microsoft Office package (Excel, Word, Outlook) and openness to learn other software systems as well.

• At least a medium level of fluency in English.

• Basic understanding of the transport industry together with a basic understanding of European geography would be an advantage.

• Excellent
- organization and time management, with the ability to plan and prioritize tasks efficiently.

• Warm and professional communication style, both in person and in writing, ensuring a positive first impression for visitors and callers.

• Reliable and
- oriented, with a structured approach to administrative tasks and
- keeping.

• Flexible and adaptable, able to remain composed and
- focused in a
- paced environment.

• Strong team player, open to collaboration and always ready to support colleagues when needed.

• Customer-focused mindset, with a natural ability to assist others and provide helpful, courteous service.

• Proactive
- solving skills, with a practical and resourceful attitude toward
-
- day challenges.

Compensation

DP World offers exciting and challenging roles within a growing international organization. We strive to hire and develop the right people, locally and globally, stimulating personal growth and
- development within an informal atmosphere. We offer a market competitive compensation package.

About DP World

Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world’s trade flow better, changing what’s possible for the customers and communities we serve globally.

With a dedicated, diverse and professional team of more than 115, 000 employees from 160 nationalities, spanning 78 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that’s fit for the future.

We’re rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient
-
- end supply chain solutions that can change the way the world trades.

What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we’re at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimising disruptions from the factory floor to the customer’s door.

DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures – not just in what we do but also in how we behave.

We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what’s possible.

WE MAKE TRADE FLOW 

TO CHANGE WHAT'S POSSIBLE FOR EVERYONE.

#LI-AL1