Romania Certification Business Operations Support Advisor Bucharest

Romania Certification Business Operations Support Advisor
Bucureşti
Bucharest, Bucharest, Romania

RINA is currently recruiting for a Romania Certification Business Operations Support Advisor  to join its office in Bucharest within the Certification Europe Region Division.

Mission

An Operations Support Advisor with a focus on managing administrative tasks from the Contract advancement monitoring to the issuance of invoices plays a crucial role in ensuring smooth customer interactions and efficient business operations.  

Key Accountabilities

1. Customer Data Management:

- Create and maintain accurate customer records in the database.

- Ensure that customer information is
-
- date and complete.

- Handle customer inquiries related to account information and updates.

2. Contract Creation:

- Gather necessary information from customers or internal departments to initiate the contract creation process.

- Enter accurate and relevant data into the company's system, ensuring all details are correct and comply with company policies and regulations.

- Prepare and maintain documentation related to the contracts, such as terms and conditions, pricing, and any special agreements.

3. Contract Management:

- Support senior colleagues to enrure that contracts adhere to company guidelines and policies.

- Collaborate with relevant stakeholders to obtain necessary approvals for the contracts.

- Maintain communication with both internal teams and customers to clarify any
- related details or address concerns.

4. Invoicing Process:

- Utilize the RINA invoicing system to create accurate and timely invoices based on the terms outlined in the contracts.

- Verify that the billing information aligns with the terms of the contract and resolve any discrepancies.

- Ensure that invoices are sent to customers promptly through the preferred communication channels.

5. Customer Support:

- Respond to customer basic inquiries related to contracts, invoices, and billing processes.

- Resolve any basic issues or discrepancies related to contracts and invoices in a timely and professional manner.

Record Keeping:

- Keep detailed and organized records of all contracts, invoices, and related correspondence.

- Regularly update and maintain information in the company's database or customer relationship management (CRM) system.

Qualifications

-While not mandatory, any previous experience in business support, customer service or a related field can be an advantage. This could include internships,
- time roles, or volunteer experience.

-The advisors should be willing to learn about the offerings to effectively assist commercial teams, operations and customers.

-Basic computer skills are often necessary, including the ability to use customer relationship management (CRM) systems, input data accurately, and utilize other relevant software tools.

-Good English level both in speaking and writing, as well as good communication skills

#LI-MP5

With over 5, 600 employees and 200 offices in 70 countries worldwide, RINA is a multinational player which provides certification, marine classification, product testing, site supervision and vendor inspection, training and engineering consultancy services across a wide range of sectors. Our business model covers the full process of project development, from concept to completion. The aim is to guarantee a project’s technical, environmental and safety - and sometimes also economic and financial - sustainability.

At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind.  We are also compliant to the Italian Law n. 68/99.