Sr. Assoc, Administrative Services

Sr. Assoc, Administrative Services
Bucureşti
Bucharest, Bucharest, Romania

Job Description

Organon is seeking an experienced Operational and Administrative Assistant to join the Organon team in Romanian Organon Office.  

The Operational and Administrative Assistant is responsible for ensuring, executing office processes and coordinating processes for sales and marketing activities,
-
- day administrative stuff, external/internal communication, organizing internal meetings and general bookkeeping assistance for Organon affiliate.
 

Primary responsibilities for this position include, but are not limited to, the following :

• Ensure whole administrative support to the Country Lead, Marketing Managers, Representatives, Commercial, Market Access, Compliance Teams to support processes driven by local Organon affiliate
• Prepare and archive business related documents (e. g. purchase orders, contracts with HCPs, contracts with vendors, briefing papers, reports) for processing of approval, monitor and approval of local activities
• Make orders and allocation to correct account number, ensure smooth purchase to pay process and archive all necessary documentation to orders, submitting new vendors in COMET/SAP
• Plan and coordinate internal and external events schedule upon request
• Support required reports to local authorities (e. g. OGYEI) and responsibility for other official reports upon Policies and Procedures
• Acquire working knowledge of department technology tools (e. g. VEEVA, COMET/SAP, Concur, Coupa, Appian, Team
  Site) and knowledge of Standard Operating Procedures (SOP)
• Communicate and cooperate with cluster/international colleagues
• Assist with any additional duties, responsibilities or special projects as requested by the by Line Manager / other managers or Managing Director.

Qualifications, Skills & Experience Required:

• Excellent communication skills
• Exceptional organizational & administrative skills
• Solid knowledge Word, Excel, Power
  Point
• Project Management experience
• Ability to deal with wide variety of sensitive and confidential matters
• Demonstrate high responsibility, professionalism, meticulousness and attention to details in all matters including multitasking
• Have a compliance
  - set with strong focus on adherence to industry guidelines, Company policies and financial transparency
• Ability to organize and prioritize tasks and to manage high workload to work well under pressure
• Pro-active/flexible/discrete mindset
• Effective interpersonal skills
• Problem solving and decision making
• Team player with ability to work in a diverse multinational environment
• Focused on customer needs
• Min. high school degree  
• Fluent English, Romanian written and oral
• Min 3 years working experience

Secondary Job Description

Who We Are:

Organon delivers ingenious health solutions that enable people to live their best lives. We are a $6. 5 billion global healthcare company focused on making a world of difference for women, their families and the communities they care for. We have an important portfolio and are growing it by investing in the unmet needs of Women’s Health, expanding access to leading biosimilars and touching lives with a diverse and trusted portfolio of health solutions.   Our Vision is clear: A better and healthier every day for every woman.

As an equal opportunity employer, we welcome applications from candidates with a diverse background. We are committed to creating an inclusive environment for all our applicants.  

Annualized Salary Range

Annualized Salary Range (Global)

Annualized Salary Range (Canada)

Please Note: Pay ranges are specific to local market and therefore vary from country to country.

Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements: Organon employees must be able to satisfy all applicable travel and credentialing requirements, including associated vaccination prerequisites

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Number of Openings: